Application Information

APPLICATION STANDARDS

Income Level: You should have Gross Income of at least three (3) times the monthly rent amount.  Married couples andrelated residents over 18 may combine income.  Two non-related persons must qualify individually.  We must be able to verify employment history and income.  If you are self-employed, we will need tax returns for the last two years.

Credit History: To determine satisfactory credit worthiness we obtain a report from a credit-reporting agency.

Rental History: Your previous residencies must be verifiable, and free of evictions, judgments, and unpaid rents.

Criminal History: All occupants over 18 will be checked.  No one convicted of a violent or property crime, or any felony,will be approved.

Occupancy: The number of occupants may not exceed two (2) persons per bedroom.

Pets: Policies on pets vary from home to home.  Please call the office to determine the pet policy for the homefor which you are applying.  None of our homes permit the following breeds of dogs:  Pit bulls, Dobermans,Rotweilers, Chows, or any mixed breed that is a near relative.  Pet policies are strictly enforced, andany breach will be grounds for termination of the lease, at tenant’s expense.

SUBMITTING YOUR APPLICATION

Complete the Application Form

Forms are available from your REALTOR, Apartment Locator, at our office or online at our website.  The form must be filled out completely and signed before it can be processed.  Missing information will delay the processing of your application, as will missing signatures.

Drop Off Your Form

All fees must be in certified funds, i.e.: certified checks, money orders, etc.

Drop off your completed, signed application, along with the application fee of $40.00 per individual over 18 years of age.  Place them in an envelope addressed to us and place it in our drop box at 2141 NW Military HWY #101, or call the office to make other arrangements.  The application fee is a non-refundable processing fee. It covers the cost of the credit report(s), employment verification, etc.

A separate deposit in the amount of the security deposit is due with the application.  This earnest money will hold the home for you and allow us to take it off the market while your application is being processed.  Once we have a deposit from you, no other applications will be considered while yours is processed.  When you are approved, the earnest money becomes your security deposit.  If, for some reason, you are not approved, the earnest money will be refunded to you within five (5) working days.  After you are approved, if you change your mind and decide not to sign our lease or move into the property on the agreed-upon date, this earnest money is non-refundable.

The application may be submitted via email or fax if the application fee and application deposit are to be paid by credit card.  To use your credit card, please contact our bookeeper.

 

SIGNING THE LEASE

Once you are approved, you will be notified by phone and we will schedule a lease-signing appointment. All adults must sign the lease. At that time, money for the first month’s rent, any applicable pet, cleaning, or other fees and deposits will be collected.

Our Office

We are located approximately one mile north of North Loop 410 @ 2141 NW Military HWY #101. You may drop paperwork off in an envelope addressed to us during office hours or in our drop box located just left of our building entrance.

Fair Housing

It is unlawful to discriminate against any person based on race, color, religion, sex, national origin, handicap, or familial status.  We strictly adhere to this policy.

RENTAL RULES

1. Leases – Leases are for a minimum of one year, unless otherwise stated.  All leases require a 30-day written notice to vacate even if the move is in conjunction with lease expiration.  Residents must allow property to be shown during notice period, or 30 days notice period will start upon vacancy.  We do not break leases for a voluntary move; any resident vacating during the initial lease period for reasons other than official military transfer orders will be charged a fee equal to ½ months rent to cover extra processing costs in addition to being liable for any lost rent, the costs of re renting the premises, and forfeiting the security deposit.

1. Rent – All rents are due in full on the 1st of the month.  There is no grace period.  Rent may be paid by check, money order, credit card or withdrawn form your account monthly via ACH.  If you wish to use either credit card or ACH, please contact our bookeeper.  Rent paid after the 1st of the month must be by money order and include the correct late fee.  We are not on a bi-monthly system and do not accept paying 1/2 the rent on the first and 1/2 on the 15th. Please notify the company if you anticipate any problems paying the full rent on time.
2. Insurance – The landlord/ property owner carries a fire policy that covers the dwelling only.  Insurance coverage for the contents (i.e. your furniture, jewelry, guns, etc.) must be provided by the resident.  Owner recommends that resident obtain liability coverage also to cover negligent or accidental acts by resident, family, and/or guests. Click here to get more information on Renter’s Insurance.
3. Maintenance – Routine maintenance such as replacing faucet washers, cleaning gutters, replacing furnace filters and lawn and shrub care is the responsibility of the resident. All repair request must be in writting and must go through the office.  You may also login online and complete a work order request under the Tenant logo on our web site.  A repair deemed to have been made necessary by the resident (i.e. a kitchen drain stopped up by grease) will be billed to the resident.  No changes may be made to the premises without PRIOR approval of the property manager – including contact paper in cabinets, wallpaper, painting, taking out or adding plants, etc.  If it is an emergency, please contact our office by phone and talk with your property manager or press 5, if after hours, for the emergency voicemail.  This will notify us 24 hours a day.  An emergency is free flowing water, stopped up drain lines or nonfunctioning heating or air conditioning.

1. Pest Control – If a pest control problem exists at the time a resident occupies a house, we will have a professional pest control company spray the property one time at the owner’s expense.  Any additional spraying/ treatments after occupancy will be the responsibility of the resident.  Any dangerous pests such as scorpions, killer bees and fire ants must be reported to the management company.

1. Surveys – You will receive a Residential Lease Inventory and Condition Form at move in.  Please fill this form out and return it to the office within 3 days.  This survey will be used as a comparison for the one done at the time you vacate.  If you find something that does not work, you may send in a written work order to the office or login online on our web site to complete a work order.

1. Cleaning – When the property is turned back over after you vacate, it must be clean.  This includes (but is not limited to) the stove, oven, and refrigerator must be cleaned, the carpets professionally cleaned, bathrooms clean, cabinets cleaned inside and out, woodwork cleaned and walls spot-cleaned if necessary, and the windows to be washed inside.  All trash is to be removed and may not be left outside for later pick-up by garbage collectors.  A checkout guide will be sent to you when we receive your 30-day notice.  Any residue or smell from pets, cooking, smoking, etc.  must be eliminated or will considered as damage.

1. Checkouts – Checkouts will be done during the business week.  The resident will be responsible for rent until the keys are returned and/or the end of the lease period, whichever is later.  Resident is to clean house and have it ready for final and only survey, and then bring keys to the office to terminate their possession of the house.  Deposits will be refunded within 30 days, minus any repair estimates or cleaning done.  Utilities must remain on until inspection and any cleaning is done.

1. Helpful hints – For those who have never had the acrylic or fiberglass tubs before, please do not use scouring powder to clean them. It will ruin the finish.  There are special cleaning products for these units.  Also – for houses with fireplaces/ wood stoves, the resident living there is presumed to have used them (during winter, of course) and will be billed for the annual cleaning in the spring.  If you do not use it and the chimney- sweep verifies that it was not used since the last cleaning, then there will be no charge.  If the oven is self- cleaning, please do not use oven cleaner in it.  NO SMOKING ALLOWED INSIDE PROPERTY.